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But knowing how to count contract days can be a little tricky. Grab your calendar and take notes: counting contract days in Texas Real Estate Commission (TREC) contracts is easy if you mind these simple measures. The days referred to in the TREC contracts are calendars days, including weekends and holidays.
This kind of letter is written to end up a contract, whether it is regarding any business matter or any other matter. The respective details for the termination of the contract are mentioned clearly in the letter, and even the date of the termination is strictly provided to the person, to whom the letter is addressed to so that the person or maybe a company or a group, clear up all the dues before that given date. The letter must be a formal one with proper decency in the language of writing.
Here is some sample letter of termination of the contract for supplier or termination of employment.
Table of Contents
- 4 Termination Letter – End of Contract Sample, Email and Example/Format
Termination Letter – End of Contract Writing Tips:
- The letter must be a total formal letter, with proper gratitude and respect shown in its words.
- Exact details about the reason for the end of the contract must be mentioned in the letter.
- The letter must not contain any abusive or offensive words in it.
- The letter must be ended properly with thanksgiving due respect to the recipient.
Use our freeTermination Letter – End of Contractto help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
__________
Date: ________ (date of writing the letter)
To,
__________
__________
__________
__________
__________
Subject: contract termination
Dear ____________ (name of the receiver),
This letter is to inform you that the contract, we made on ____________ (date of the starting of the contract), is going to be ended up by our company on the upcoming ____________ (date of the end of the contract) due to the several problems we are facing in the business with your company. The reasons come up to be ____________________________ (details of the reason for termination).
You are kindly requested to clear up all the dues to our company, and we promise to do the same within the given time. We wish you the best of your luck for any future.
Thanking you,
Yours faithfully,
______________
Name and signature
Termination Letter – End of Contract Sample, Email and Example/Format
Sample
From,
SUbhod Bose,
Aptech Technologies,
Worli
Aptech Technologies,
Worli
Date: ________ (date of writing the letter)
To,
Zain Kapoor,
Sales Manager,
The Neon Project,
Chembur
Sales Manager,
The Neon Project,
Chembur
Subject: termination of the contract
Dear Zain,
By this letter, we at this moment inform you that we very much disappointed by your services. Since the last few months, you have been providing delayed services, and even the quality of the supplies have decreased a lot. This is affecting our production to the worst and hence, we want to end up the contract, according to the lines of the agreement we signed at the starting of the contract.
You are requested to supply all your remaining supplies left, and we’ll provide you with the due payments. The final date of the termination is DD/MM/YYYY.
Thanking you,
Yours sincerely,
______________
Name and signature
This employment letter is written to an employee by higher authorities informing him/her about the termination of his/her services. This employment termination letter is addressed due to any misconduct, false promises to clients, and hike in salary during a slowdown period, etc.
From: [email protected]
Subject: fundraising for children.
Dear ___________
We regret to inform you that your services will be terminated from 01/09/2010. This decision purely lies in the hands of management and is a force to be applicable w.e.f. The date mentioned above.
The decision to terminate your services has not been taken immediately but after warning you a several times. But it has been observed that all the warnings have been violated with the rules, regulations, and code of conduct to be observed. We are disappointed to inform you that your behavior with your other colleagues, TL’s and other staff members are not digestible.
We cannot accept such behavior as our other staff members have been complaining about your false promises to clients on the phone. Even after permitting you a second chance to resume your services with the right behavior and also nominating your name for the annual compensation benefits (bonus), you showed no sign of change.
Moreover, you raised your voice for a hike in your salary by 20% with this rude attitude and bad of conduct. The co. can’t afford to accept your hike during a recession period.
Henceforth, the co. Terminates your employment from 01/09/2010. You may handover all your pending work to your colleagues. We hope that you would change your behavior in future and wish all the very best.
Yours truly,
___________
For ABC Ltd.
(Authorized Signatory)
(Authorized Signatory)
Related Letters:
Step 1
Format your letter as a standard business letter. Your name and full mailing address should appear first, followed by the date on which you are writing the letter. Then write the recipient's address exactly as specified in the contract. If you are printing on letterhead that includes a pre-printed address, you may omit your address. Include a salutation such as 'Dear Mary Smith' or 'Dear Smithco.'
Step 2
State that you are canceling your contract and specify the contracted services. If you have a membership or account number, include that information. State the date on which the contract termination is effective. Explain that you are canceling as per the terms of your agreement and cite the contract when possible. For example, you may say 'I am canceling the contract for my gym membership, member number 4444. As per the contract, I am providing 30 days advance notice, so the contract will terminate on (insert date).'
Step 3
Give a reason for terminating the contract. This step is optional unless the contract specifies that a reason must be provided. However, including it may save questions later. Remain calm and professional. While you may be unhappy with the service you are canceling, it is better to say 'I am canceling due to unsatisfactory service' rather than 'I'm canceling because you're all a bunch of liars.'
Step 4
Address fees and outstanding balances. If you are canceling prior to the contract's expiration date and you expect to incur termination fees, state that you are including a check for the amount due or ask to be billed. Be sure to specify the amount due and, if writing a check, include the check number. If you are invoking a non-performance or other clause in order to terminate early without fees, clearly state your reasons for invoking and list any and all backup documentation you are providing with the letter.
Step 5
Thank the company for addressing your termination promptly. If the relationship did not end badly, thank the company for its period of service; you never know when you might want to do business again.
Step 6
Sign the letter. Include your full name and, if signing on behalf of a company, the name of the company and your position there.
Step 7
Indicate any enclosures or attachments. Simply write the word 'enclosures' one line below your signature block, then list the names of the documents enclosed.
Step 8
Note distribution copies. If anyone other than the recipient will receive the letter, indicate this by noting 'cc: (insert person's first initial and last name).' If you are writing the contract termination letter on behalf of a business, list 'file' as a copy recipient (and to file a copy of the letter).
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